Triple-S Steel

  • Executive Assistant

    Job Locations US-TX-Houston
    Posted Date 3 weeks ago(3/4/2019 3:17 PM)
    Location : Name
    Triple-S Steel Holdings, Inc. Corporate Headquarters
    Location : Address
    6000 Jensen Drive
    Location : City
    Houston
    Location : Postal Code
    77026
    Job ID
    2019-1216
    Category
    Administrative/Clerical
  • Overview

    The Executive Assistant is responsible for providing administrative support to the CEO and Executive team. The ideal candidate for this position will be:

    • Energetic
    • Highly motivated
    • Excellent team player
    • Capable of managing multiple priorities simultaneously with attention to detail. 

     

    The successful candidate in this position will have:

    • Excellent organizational skills
    • Show initiative to improve current processes
    • Possess an outstanding attitude
    • Customer service focused
    • And will have strong written and verbal communication skills

    Responsibilities

    • Professionally represent executives and the organization to internal and external stakeholders.
    • Provide administrative support to the CEO in the preparation of various reports and other related initiatives and ensure complete accuracy of final products.
    • Maintain decorum, discretion, confidentiality and poise that are appropriate for the office of the executives & keep the CEO informed of upcoming commitments.
    • Proactively prepare and deliver daily briefings on key events, meetings, travel and other calendar items.
    • Coordinate and manage all travel arrangements, prepare travel itineraries and prepare/submit expense reports.
    • Coordinate internal and external meetings to include travel and catering set-up and reservations, hotel contracts, prepare agendas, meeting rooms, registration, meeting equipment, recreation, promotional items, billing, and manage outside vendors.
    • Ability to exercise judgment in taking initiative on pending action items.
    • Develop communications to internal and external stakeholder groups. Initiate phone calls to a variety of internal and external stakeholders on behalf of the executives. Screen and prioritize phone calls for the CEO.
    • Be available outside regular business hours to provide support and work overtime as needed.
    • Other duties as assigned

     

    Qualifications

    • A Bachelor’s degree from an accredited institution (preferred) and at least four years’ experience working effectively in high-pressure situations while managing multiple tasks and handling confidential and sensitive information (such as financial and employee data) with tact, diplomacy and sensitivity.
    • Strong PC skills in Outlook, Excel, Word, PowerPoint, Publisher, SharePoint, Internet & a capacity to learn new systems quickly.
    • Requires a degree of independence in completing job responsibilities prior to issue escalation; able to initiate administrative improvements.
    • Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels in the organization, especially at the senior management level.
    • Well-honed organization skills-manage workflow & projects effectively and timely.
    • Able to manage & prioritize multiple projects at the same time.
    • Comfortable working independently and making decisions
    • Able to deal with ambiguity.

     

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